Job Description

2 to 3 days a week in the office, could be more like 2.

Queens, NY

Position Summary:

The Director of Finance is responsible for overseeing all financial operations of the organization, including budgeting, financial reporting, grant management, and compliance. This role ensures the integrity of financial data, supports strategic decision-making, and maintains strong internal controls. The ideal candidate will have experience in nonprofit finance, grant reporting, and managing complex financial systems.

Key Responsibilities:

Financial Oversight & Reporting

• Monitor daily bank balances and manage cash flow.
• Prepare monthly, quarterly, and annual financial statements.
• Conduct variance analysis and prepare investment, rent, and depreciation schedules.
• Oversee the preparation of board reports and presentation materials.
• Review and approve journal entries, payroll, deposits, credit card, prepaid, and rent entries.

Budgeting & Forecasting

• Lead annual budget preparation and forecasting processes.
• Maintain and update the chart of accounts and functional expense schedules.
• Review and approve benefits, indirect cost proposals, and ad hoc departmental reports.

Grant & Compliance Management

• Manage CDC grant reporting, including monthly drawdowns, quarterly, and annual reports.
• Prepare reports for grant proposals and ensure compliance with grant requirements.
• Coordinate the annual 990 tax package and research misconduct report.
• Submit quarterly lobbying reports and monitor restricted donations and potential bequests.

Accounts Payable & Vendor Management

• Review and approve accounts payable entries.
• Maintain the Vendor Master File and ensure timely and accurate payments.

Audit & Internal Controls

• Review and approve bank reconciliations.
• Ensure compliance with internal financial policies and procedures.
• Coordinate with legal on contract reviews and compliance matters.

Relationship Management

• Manage relationships with banks, investment partners, and external consultants (e.g., telephone services).
• Serve as a liaison with chapters and respond to financial requests.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field (CPA or MBA preferred).
• 7+ years of progressive experience in financial management, preferably in a nonprofit setting.
• Strong knowledge of GAAP, grant compliance, and nonprofit tax reporting.
• Proficiency in financial software and Microsoft Excel.
• Excellent analytical, organizational, and communication skills.

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