Executive Administrative Assistant Job at BridgeWork Partners, Dallas, TX

ZGVHd3UxOU1jVURMcFFrZGsrK21oK2FRVWc9PQ==
  • BridgeWork Partners
  • Dallas, TX

Job Description

About the Company

Our client is a privately held, 40-year-old commercial cleaning and facilities service company that is family – run and growing! As they continue to expand, they are looking for a dedicated and capable Executive Assistant / Bookkeeper to support both the financial operations and executive leadership team. This is an exciting opportunity for someone who thrives in a fast-paced, hands-on environment and wants to play a key role in the next phase of growth.

Position Overview

This role combines executive-level administrative support with hands-on bookkeeping responsibilities. You will handle a variety of financial and administrative duties ensuring the accuracy of bookkeeping and supporting the company’s leadership with day-to-day operational and executive-level tasks. You’ll be responsible for maintaining the integrity of financial data, organizing records, managing payroll support, and serving as a reliable right hand to leadership. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and is committed to supporting the success of a values-driven team.

Key Responsibilities:

Bookkeeping & Financial Operations

  • Record and categorize financial transactions in QuickBooks Desktop.
  • Complete monthly bank and credit card reconciliations and resolve discrepancies.
  • Process and code accounts payable and receivable with precision.
  • Assist with payroll processing for 250+ internal employees and subcontractors.
  • Support invoicing, expense tracking, bank reconciliations, and financial reporting.
  • Prepare journal entries and assist with month-end, quarterly, and year-end financial closings.
  • Organize and maintain digital and physical financial records according to company standards.
  • Collaborate with leadership on financial reporting and strategic planning.

Administrative & Executive Support

  • Provide high-level administrative support to executive leadership.
  • Draft emails, memos, reports, and other professional correspondence.
  • Maintain accurate files and executive records.
  • Manage calendars, schedule appointments, and organize internal meetings.
  • Greet visitors, answer phone calls professionally, and handle sensitive matters with discretion.
  • Coordinate logistics for meetings and company functions, including catering and communication.
  • Anticipate executive needs and support daily office operations as needed.

Qualifications & Skills

  • 2+ years of experience in bookkeeping or accounting roles.
  • Proficiency in QuickBooks Desktop and general accounting software.
  • Strong understanding of payroll processes, reconciliations, and financial reporting.
  • Familiar with GAAP and financial audit preparation.
  • Excellent organizational and multitasking skills.
  • Tech-savvy, with strong knowledge of Microsoft Excel , Word, and digital filing systems.
  • Detail-oriented with a high degree of accuracy in data entry and document management.
  • Strong written and verbal communication skills.
  • Able to work independently and manage multiple priorities with minimal supervision.
  • A collaborative, can-do attitude with a willingness to support wherever needed.

Bonus Qualifications

  • Bilingual in English and Spanish (preferred, not required).
  • Experience in a service-based or family-run business environment.

Job Tags

For subcontractor,

Similar Jobs

Addison Group

Junior Full Stack Developer Job at Addison Group

 ...Job Description Job Description Job Title: Junior Full Stack Developer Location: DC, Maryland, or Virginia Employment Type: 85-95k/year About the Role: We are seeking a motivated Junior Full Stack Developer to join our dynamic team. In this role, you will... 

Gentle Dental

Dental Assistant Job at Gentle Dental

 ...At Gentle Dental, we value our teammates smile as much as our patients smile. Our vision is to provide exceptional, lifelong, integrated...  ...: $18.00 - $23.00 per hour/DOE Benefits ~ Employee Assistance Program ~ Medical and pharmacy, dental, vision (for employees... 

Lynx Therapeutics

Account Rep- Pharmaceutical Job at Lynx Therapeutics

Pharmaceutical Sales Representative - Specialty & Entry Level We are a diverse and fast-growing pharmaceutical company committed to focusing on patient health while delivering high performance. Our Pharmaceutical Sales Rep team provides strategic direction and equips us... 

Kaiser Permanente – Southern California Permanente Medical G...

Fulltime or Part-Time Radiologist Job at Kaiser Permanente – Southern California Permanente Medical G...

Salary range for full-time/part-time openings is $446,575.00 - $689,679.00. Potential premium earnings are up to $132,384.00. Salaries are inclusive of incentives depending on skills and competencies and geographic location. Potential premium earnings are based on location...

GPC

Distribution Center Seasonal Worker Job at GPC

The Seasonal DC Stock Associate is primarily responsible for the accurate unloading of inbound freight; uses a radio frequency (RF) gun to locate and select merchandise for shipment to stores; case opening procedures to include scanning all boxes, opening cases, and then...