Executive Assistant Job at MSR Technology Group, Lenexa, KS

Y2VTeXRGVkljVTdLcndJZGxlQ3VpZWVVV0E9PQ==
  • MSR Technology Group
  • Lenexa, KS

Job Description

What You Will Do:

• Effective calendar management by managing complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization, proactively looking ahead and adjust or deconflict, often using their understanding of communicated and understood priorities to make decisions.

• Proactive email management and alerting to executive’s priority actions.

• Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within enterprise and portfolio, and proactively create a support infrastructure for effective coordination.

• Assist in the preparation of agendas, briefings, correspondences, PowerPoints, and spreadsheets.

• Orders supplies and meals for Staff Meetings and All Hands meetings and other events, as needed.

• Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.

• Process expense reports and invoices in a timely manner in accordance with company policies and procedures.

• Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more.

• Proactively support the team with necessary information flow & proper distribution to the department (emails, staff meetings, skip levels, all hands, town halls, one-on-one meetings, team events)

• Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes.

• Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, shared files, Teams channels, organizational charts, websites, etc.

• Collaborate closely with other administrative assistants.

• Orders supplies and perform other administrative/clerical and ad-hoc tasks, as assigned.

• Create Staff meeting agendas, track action items and coordinate Teams folders

• Demonstrate effective time management and organizational skills, ensuring attention to detail while being responsive to customer needs.

• Collaborate as a proactive team player, maintaining flexibility and a results-oriented approach in a fast-paced, dynamic environment, while also being capable of working independently with minimal supervision.

• Utilize strong written and verbal communication skills

• Manage conflicting priorities and deadlines efficiently, balancing multiple tasks while meeting organizational goals and timelines.

• Minimal travel could be required for this role to support staff meetings outside of Lenexa, KS.

Qualifications You Must Have:

• Typically requires a University Degree and a minimum of 2 years prior relevant experience with specialized knowledge of technical or operational practices or in absence of a degree, 6 years of relevant experience

Qualifications We Prefer:

• Microsoft Office Experience: email and calendar management, Word, Excel, and PowerPoint applications

• Experience booking travel and working with expense reports.

• Experience as an executive assistant or senior administrative assistant

Job Tags

Remote job,

Similar Jobs

Abacus

Executive Search Consultant Job at Abacus

Candidates Request Form 1 Job Title Executive Search Consultant 2 Client Company/Dept. Name Department of Navy Naval Postgraduate School 3 ddress NAVAL POSTGRADUATE SCHOOL VINCENT CARR 1 UNIVERSITY CIRCLE MONTEREY CA 93943-5000 City Name Monterey State Name CA-Californi... 

MedPro Healthcare Staffing

Recruiter Job at MedPro Healthcare Staffing

 ...1K + Matching ~ FREE Personal Trainer-led Boot Camp twice weekly ~ Quarterly Wellness Days, including healthy meals and chair massages ~ Team Outings, including professional sporting events, picnics, and beach days!~ Annual company-sponsored holiday trip to celebrate... 

ZipRecruiter

BD Head of US - Intellectual Property market ( Hybrid ) #ESF9742 (Washington) Job at ZipRecruiter

Job Description What is it for you: Based in Shenzhen with 10 offices worldwide, including the U.S. and Europe. Provides full-chain IP services including prosecution, consultancy, transactions, licensing, enforcement, and dispute resolution. Over 400 employees...

D&Z

Insulators Job at D&Z

 ...Now hiring experienced Insulators at Catawba in York, SC for Fall Outage work. TO APPLY: Submit a resume to ****@*****.*** and reference Insulators-Catawba in the Subject of email. For more information: (***) ***-****. nshop.com/outage-schedule /Duties:... 

BJC HealthCare

Registered Nurse (RN) - Outpatient Infusion - $30-47 per hour Job at BJC HealthCare

 ...BJC HealthCare is seeking a Registered Nurse (RN) Outpatient Infusion for a nursing job in Valley Park, Missouri. Job Description & Requirements...  ...Information About the Role ~ Siteman Cancer Center - Outpatient Clinic~ Days, Monday - Friday; No Weekends, BJC Recognized...