Executive Assistant Job at Nortia Staffing - Human Resources, Accounting and Administra..., Palo Alto, CA

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  • Nortia Staffing - Human Resources, Accounting and Administra...
  • Palo Alto, CA

Job Description

Job Description

A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents.

This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment.

Job Title: Senior Administrative Assistant

  • Location: Palo Alto, CA (Onsite)
  • Pay: Up to $45/hour
  • Type: Long-Term Temporary (Temp-to-Hire Potential)
  • Start Date: ASAP
  • Schedule: Monday–Friday, 8:00 AM – 5:00 PM (100% Onsite)

Key Responsibilities:

  • Manage complex calendars and scheduling for 4 VP-level executives
  • Prepare materials, documents, and logistics for meetings
  • Draft emails, meeting notes, slide decks, and internal documents
  • Handle email correspondence and document requests on behalf of executives
  • Ensure seamless administrative support and coordination across departments

Qualifications:

  • 5+ years of executive or senior-level administrative support experience
  • Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required)
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus
  • Excellent verbal and written communication skills
  • Highly organized with strong multitasking, follow-through, and attention to detail
  • Bachelor’s degree or equivalent professional experience

Job Tags

Temporary work, Work at office, Immediate start, Monday to Friday,

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