Job Description

Job Description

Job Description

JOB TITLE: Human Resource Specialist

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Officer

POSITION TYPE: Full time position. Days and hours of work are Monday through Friday 8:30am - 4:30pm. Will be scheduled based on the operational need (rotate shift, standby, on-call)

CLASSIFICATION: Non-Exempt

POSITION SUMMARY:

Responsible for performing a wide variety of Human Resource function in a professional and confidential manner.

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions .

1. Must be confidential, highly organized and detail oriented in handling all HR information.
2. HR Support Function to include the following:
   1. Maintain confidential employment records for all employees in electronic and paper form.
   2. Prepare information for Employee Orientation, maintain supply of materials and manage and schedule employees and presenters.
   3. Process all new-hire paperwork, create ID badges, and perform all required screenings.
   4. Process all separation paperwork, deactivation of access and collection of company property.
   5. Assist with enrolling in Medical/Dental/Vision/Life/401k when employee becomes eligible.
   6. Data entry of all appropriate information from orientation.
   7. Report claims and follow-up with workers’ compensation carrier.
   8. Assist with 401k enrollment, management and distributions.
   9. Assist with FMLA, Leave and Disability claims.
   10. Assist with EEO-1 reporting.
   11. Assist with OSHA log reporting.
   12. Assist with Annual Open Enrollment meetings and annual documentation notices.
   13. Coordinate, track, setup and assist presenters throughout the day during annual Blitz trainings.
   14. Assist with posting current positions open to website and job posting boards, monitoring responses, reviewing resumes and forwarding to appropriate hiring manager. Send employee birthday cards to all employees.
   15. Assist with creating monthly staff newsletter, birthday list and longevity milestones and distribute.
   16. Copy and distribute Little Things that Count cards to supervisors and employees.
   17. Distribute annual performance evaluations and monitor their return.
   18. Assist with employment verifications and respond to unemployment claims. .
   19. Provide monthly reporting to the Safety Committee as requested or needed
   20. Assist with reviewing and suggesting updates for management policies, handbook, job descriptions, performance evaluations, etc. on an ongoing basis.
   21. Possess the ability to make independent decisions when circumstances warrant it using good judgement and ethical conduct.
   22. Able to perform job duties and work independently with frequent interruptions.
   23. Able to read, write and speak English in a cogent and professional manner.
   24. Able to organize, prioritize, and manage time, multiple tasks and projects.
   25. Capable of concentrating with large volumes of work and handle pressure.
   26. Possess the ability to maintain reliable on-site attendance.
   27. Able to work mandatory work days and mandatory OT as needed.
   28. Able to meet the physical demands and working environment of the position.
   29. Able to follow procedures.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. May be required to perform other duties in keeping with the nature of this position which will not significantly alter the job requirements

Education and/or Experience:

• Degree in HR Administration preferred or 3-5 years of experience in similar position.
• Proficient in MS Word, Excel, Outlook, PowerPoint and Publisher required.
• PHR/SPHR or SHRM-PC/SHRM-SPC certification preferred.
• Hands-on experience with Human Resource Information Systems (HRIS), familiarity with Proliant preferred.
• Proven work experience as HR Generalist or HR Specialist
• Proficient in public speaking

Certificates, licenses, registrations:

• Notary License preferred.

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