Job Description

Job Description

Job Description

GENERAL DESCRIPTION

The Human Resources Specialist supports various HR functions, including recruitment, employee relations, benefits administration, and compliance. This role serves as a vital link between employees and management, ensuring a positive work environment and helping to meet organizational goals through effective HR practices. The HR Specialist is responsible for handling employee inquiries, managing HR records, and assisting in the implementation of HR policies and programs.

WHY WORK FOR US?

At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.

In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.

WHAT WE HAVE TO OFFER

Wells values our employees and is committed to providing a competitive and comprehensive benefits package.

• Health, dental and vision insurance
• Paid premiums for short- and long-term disability, and life insurance
• Wellness Incentives
• Paid holidays
• Flex spending for medical and daycare
• Health savings account (HSA)
• 401(k) plan with profit sharing
• Access to Nice Healthcare
• Employee Assistance Program
• Paid Time Off (PTO)
• Wishbone Pet Insurance
• Critical Illness Benefit Plan
• Accident Insurance Plan
• Voluntary Hospital Indemnity Plan

Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.

Other benefits include Health and Family Care leave for both union and non-union employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assist in the recruitment process, including job posting, screening resumes, conducting initial interviews, and coordinating the hiring process
• Facilitate new employee onboarding, ensuring a smooth integration into the organization by coordinating orientation sessions, setting up accounts, and managing paperwork
• Function as a resource for employees, addressing questions on HR policies, procedures, and benefits
• Support employee engagement initiatives and help resolve conflicts or concerns in a fair and consistent manner
• Assist in administering employee benefits programs, including health insurance, retirement plans, leave policies, and wellness programs
• Answer employee questions about benefits, enrollment, and eligibility and help resolve any related issues
• Maintain accurate employee records in the HR information system (HRIS), including personal details, employment status, performance evaluations, and training records
• Ensure data integrity and confidentiality, adhering to data privacy and company policy
• Support the development and communication of HR policies, ensuring they align with federal, state, and local laws
• Assist in compliance audits and update policies as needed to reflect regulatory changes
• Coordinate the performance review process, including scheduling evaluations, collecting feedback, and maintaining performance records
• Provide support in creating development plans and identifying training opportunities
• Assist in organizing and facilitating employee training programs, professional development opportunities, and workshops
• Track employee participation in training and development programs and maintain relevant records
• Participate in initiatives to enhance employee satisfaction, retention, and workplace culture
• Assist in conducting employee engagement surveys and analyzing results to inform HR strategies

EDUCATION, SKILLS, AND ABILITIES REQUIRED

• Associate degree or higher (preferred) in Human Resources, Business Administration, or a related field
• 2-4 years of experience in human resources or a related role
• Knowledge of HR principles, employment laws, and best practices
• Ability to convey information clearly and professionally to employees, managers, and external candidates
• Effectively listen and respond to employees' concerns or questions, demonstrating empathy and understanding
• Strong attention to detail required in reviewing documents, data, and communications
• Mediate conflicts, resolve disputes, and maintain a positive work environment
• Manage multiple HR functions simultaneously, from recruitment to benefits administration
• Familiarity with HR information systems (HRIS), applicant tracking systems (ATS), and payroll software
• Proficiency in Word, Excel, and PowerPoint for document creation, data analysis, and presentations
• Thorough understanding of federal, state, and local labor laws, including FMLA, ADA, EEO, and wage and hour regulations
• Experience in finding and assessing candidates who fit the company culture and role requirements
• Knowledge of onboarding best practices to ensure new employees feel welcomed and integrated
• Provide responsive and helpful assistance to employees regarding HR-related questions or issues

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS

• Prolonged periods of sitting at a desk, with occasional standing and moving around the office
• Ability to alternate between sitting and standing to reduce strain as needed
• Frequent use of a computer, including typing, viewing screens, and using a mouse
• Occasionally lifting and carrying materials, files, or office supplies weighing up to 10-15 pounds
• Ability to move within the office to attend meetings, conduct interviews, or visit other departments
• Occasional travel may be required for recruitment events, training sessions, or offsite meetings
• Sufficient visual acuity to read computer screens, documents, and printed materials
• Must be able to wear personal protective equipment (PPE) such as work boots, hard hats, work gloves, safety glasses, and hearing protection

WORKING CONDITIONS

• Minimal risk of exposure to unusual elements
• Minimal risk of safety precautions
• General office environment

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.

Wells is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, disability, or protected Veteran status.

Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S ..

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