Job Description

Position Title: Real Estate Legal Assistant

Location: Bayonne, NJ

Job Type: Full-Time (In-Person)

Classification: Non-Exempt

Start Date: Immediate

Annual Salary: $60,000 $75,000

Overview

We are seeking a Real Estate Legal Assistant to provide essential support to our Bayonne office. This role is ideal for a highly organized professional with strong communication skills who can ensure smooth workflow across all aspects of residential transactions. The Legal Assistant will act as a reliable point of contact for clients and support attorneys and paralegals in the coordination of closings and related administrative functions.

Key Responsibilities

• Maintain organized residential real estate files from contract through post-closing, including checklists and binders.
• Act as a primary client contact: respond to calls/emails, provide updates, and ensure a professional client experience.
• Draft routine correspondence, client letters, and transmittals under attorney/paralegal supervision.
• Coordinate closings with clients, lenders, realtors, and title companies, ensuring deadlines and logistics are met.
• Handle administrative tasks such as scanning, formatting, redlining, copying, and preparing closing packages.
• Manage mail, FedEx/UPS shipments, and electronic filings for timely document delivery.
• Update case management systems, calendars, and databases with accurate transaction details.
• Oversee daily office operations, including ordering supplies, maintaining equipment, and coordinating facilities with headquarters.
• Provide logistical support for visiting attorneys, including workspace setup and IT coordination.
• Assist with post-closing: organize executed documents, track recording receipts, and distribute client copies.
• Maintain confidentiality and professionalism when handling sensitive client and transaction information.

Qualifications

• Associates degree or equivalent experience; prior legal or real estate administrative background preferred.
• Minimum three (3) years of administrative experience in a law firm, title company, or real estate office.
• Familiarity with residential real estate transactions strongly valued.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills with professional client-facing presence.
• Excellent organizational and time-management abilities; able to manage multiple closings under tight deadlines.
• High level of reliability, discretion, and attention to detail.

Compensation & Benefits

• Salary range: $60,000 $75,000 (commensurate with experience).
• Eligibility for discretionary year-end bonus and merit-based increases.
• Comprehensive benefits package including medical, dental, vision, life and disability insurance, 401(k), paid time off, and additional voluntary programs.

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