Job Description

Records Support Associate II

Kadiak, LLC, a Koniag Government Services company, is seeking a Records Support Associate II with a Secret clearance to support Kadiak and our government customer in Washington, DC. This position is for a Future New Business Opportunity. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. Kadiak, LLC, is seeking experienced, motivated, career and customer-oriented Records Support Associate II. The Records Support Associate Level II provides support to the Government staff by performing various clerical and repetitive manual functions with high attention to detail and accuracy.

Essential Functions, Responsibilities & Duties

Essential Functions, Responsibilities & Duties may include, but are not limited to:

• Digitally scan and perform image quality control functions for: Passport Applications, Lookout Records and other Consular Vital records as identified by Records Services.
• Work with the Department's Resource Management Office on the repatriation loan debt program and enter various passport holds into the Department's lookout system.
• Communicate with the Department of Health and Human Services (DHHS) regarding passport holds for child support owed.
• Identify the proper type of record filing system to file or process incoming records. These files include issued and non-issued passport applications, Consular Reports of Birth, Consular Reports of Death, the various types of Lookout files, correspondence files, and a wide variety of miscellaneous documents that are turned into the Division annually. This determination has a significant impact on the Divisions' ability to locate and retrieve passport records.
• Performs quality control functions, facilitates the integration of data into PPT databases, and ensures record integrity.
• Review and correct discrepancies in multiple document PRISM records, review and correct errors in database processing systems records.
• Monitor the production and transfer of data files and records pertaining to passport and consular activity submitted by domestic passport Agencies and Centers, as well as and consular facilities abroad to HQ to ensure proper adherence to established procedures and protocols.
• Reconcile any processing errors or deficiencies identified in the data submissions or in upload to the databases.
• Assist in the issuance of certified copies of Consular Reports of Death (OF-180), Certificates of Witness to Marriage, and Panama Canal Zone Birth and Death Certificates.
• Prepare files for retention, disposition, and retrieval purposes.
• Operate Passport Services electronic database systems to process, search, track, retrieve, reconcile, update and modify Passport Directorate records.
• Receive and respond to a wide variety of requests for information or assistance from Passport Agencies, Washington Headquarters offices, other offices in the Bureau of Consular Affairs, overseas posts, other Department of State offices, and outside agencies such as the Office of Personnel Management, Department of Homeland Security, Department of Defense, etc., regarding passport records, and related matters as directed by Management.
• Perform routine and complex searches using Passport Information Electronic Records System (PIERS), Passport Records Imaging Systems Management (PRISM), Passport Lookout Tracking System (PLOTS), Master Index and other manual filing systems. For records not available within Passport Services data systems, coordinates the daily requests and responses to/from the WNRC.
• Assist with various special projects as requested by the Government.

Requirements

Requirements:

• Must meet all qualifications requirements of the Records Support Associate Level I.
• Excellent data entry skills.
• Excellent filing and file retrieval skills.
• (Preferred) A basic knowledge of the current passport data systems, ability to determine quality and correctness of data and images.
• Possess good organizational skills.
• Ability to learn and recall information about Passport application procedures and the laws and regulations pertaining to Passport requirements.
• Ability to demonstrate excellent customer service skills, effectively communicate orally and through written correspondence to a wide audience.
• Ability to effectively and politely comprehend and communicate the requirements of a vital record in a professional and courteous manner.
• Ability to communicate with the public both over the telephone and via written means.
• Ability to maintain composure and objectivity in stressful situations and in dealing with multiple inquiries.
• Ability to understand the operation, practices, and procedures of general automation software.
• Secret clearance required.

Education

Education:

• HS diploma or GED

Work Experience, Knowledge, Skills & Abilities

Work Experience, Knowledge, Skills & Abilities:

• Three (3) years of office experience in a high-volume production environment, including;
• Two (2) years of experience utilizing a variety of office software, specifically: MS Word, MS Power Point, MS Excel, and MS Outlook.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodation.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities.

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