Site Administrative Assistant Job at BlackRock Resources LLC, Jeffersonville, OH

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  • BlackRock Resources LLC
  • Jeffersonville, OH

Job Description

Job Description

We are currently looking for a Site Administrative Assistant for our client in the Jeffersonville, OH area. Job requirements / duties are listed below:

Key Project Requirements:

  • 5+ years of experience in an Administrative Assistant capacity, with a proven track record of providing high-level administrative support. Construction experience preferred.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels.

Job Summary:

Seeking a highly organized and detail-oriented Administrative Assistant to join our team at a construction site near Jeffersonville, OH. This contract position offers a dynamic and fast-paced environment, where the Administrative Assistant will provide essential support to the Project Manager and the on-site team. The ideal candidate will demonstrate exceptional organizational and communication skills, the ability to manage multiple priorities simultaneously, and a strong commitment to maintaining accuracy and confidentiality. The role requires a proactive, problem-solving mindset and the ability to thrive under pressure while contributing to the overall success of the project.

Essential Duties and Responsibilities

  • Provide high level administrative support, such as preparing reports and memorandums, and answering phone calls.
  • Manage and maintain schedules, appointments and travel arrangements, when needed.
  • Prepare expense reports when requested.
  • Handle confidential information, requiring extreme discretion at all times.
  • File and retrieve documents and reference materials.
  • Conduct research, assemble and analyze data to prepare reports and documents.
  • Monitor, respond to and distribute incoming communications.
  • Arrange and coordinate meetings and events.
  • Occasional errands involving the use of a vehicle may be requested from time to time.

Job Requirements:

  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office and Outlook.
  • Ability to type a minimum of 50 words per minute.
  • Ability to learn and use new software programs as systems are upgraded.
  • Exceptional communication skills required with all levels of personnel.
  • Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction with minimum supervision.
  • Ability to pivot, responding to quick changing situations.
  • Occasional overtime may be necessary, often at short notice, when required.
  • Excellent command of English language, to include grammar and correspondence composition.

Physical Requirements:

  • Ability to reach, climb, and stoop and lifting up to 10 pounds, if needed.
  • Prolonged periods of walking and sitting.

Education / Experience:

  • High School diploma required.
  • Associate degree or equivalent from a two-year college or technical school, or 4+ years related experience and/or training, or a combination of experience and/or education.
  • 5+ years experience in an Administrative Assistant capacity required.

All interested candidates should send an MSWord resume to rgaliczynski@blackrockres.com

Job Tags

Contract work,

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