Job Description

Residential Office Manager

A private, high-net-worth principal based in the Hamptons, NY is hiring for an Office Manager. This role will oversee day-to-day administrative operations and ensure smooth functioning across facilities, finance coordination, employee support, and vendor management. This role is pivotal in keeping the organization running efficiently and creating a supportive environment for all staff and guests.

Location: Hamptons, NY

**Relocation package and onsite housing available if needed**

Onsite daily Monday – Friday

Salary commensurate with experience : $100-200k base range + discretionary bonus + health/dental benefits, 401k with match, 2 weeks vacation

Hours: around 8am-4pm with flexibility

Ideal background:

• Ideally experience with managing teams or direct reports
• BA/BS Degree Required
• Ability to always remain calm even if there is chaos
• Strong sense of confidentiality & discretion
• Tech Savvy- Familiar with Microsoft Office Suite along with iCal and Apple products
• Dog Friendly

Key Responsibilities

Finance & Budgeting

• Review, process, and submit invoices; ensure timely payments in coordination with

vendors

• Develop and manage the annual maintenance budget; track actual spend vs. budget

• Approve team expense reports and manage petty cash process

• Generate quarterly spending and savings reports

• Oversee credit card management for eligible staff

• Maintain and reconcile a monthly cash log

Technology & Inventory Management

• Maintain inventory of technology and equipment; track all employee device records

• Order and set up phones, laptops, and other tech devices for new employees

• Manage offboarding tech return and deactivation process

Vendor & Facility Management

• Schedule and coordinate all seasonal vendor work and recurring maintenance

• Track vendor certificates of insurance and workers’ compensation expiration dates

• Maintain calendar of on-site vendor visits and work

Staff & Administrative Oversight

• Supervise and support 1–2 junior office administrators

• Approve PTO requests and maintain accurate records of employee time off, overtime,

and holiday shifts

• Coordinate housing arrangements for staff and guests

• Ensure adherence to document retention policies and procedures

• Coordinate personal chef contract and schedule

Team & Culture

• Plan and execute team culture-building activities and events

• Maintain and enhance a positive and organized workplace environment

Qualifications

• 3+ years of experience in office or operations management

• Strong budgeting and expense management skills

• Experience managing vendors, contracts, and insurance compliance

• Proficient with technology management and inventory systems

• Excellent organizational and multitasking abilities

• Strong interpersonal and team leadership skills

• Proficient in Microsoft Office, Google Workspace, and expense tracking tools

• Ability to maintain confidentiality and handle sensitive information

• Prior experience supervising administrative staff preferred

• Familiarity with facilities management or property operations

• Experience in a dynamic, fast-paced environment

Please submit your resume to apply!

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